Week 1:
Jan. 8, Tuesday - Introduction:
Aims and expectations of course; discussion of assignments and
projects
Nature of archives and manuscripts; terminology
Jan. 11, Friday - Housing and care of manuscripts:
supplies and equipment; physical environment
Week 2:
Jan. 15, Tuesday - Components of manuscripts
administration: Acquisition / Collection development;
Appraisal / Evaluation; Retention / Disposition
Jan. 18, Friday - Arrangement & Description
Types of collections; Accessioning; Methods of arrangement;
Processing procedures
Week 3:
Jan. 22 & 25 - Arrangement & Description, cont.
Begin processing assignment
Week 4:
Jan. 29 & Feb. 1 - Intellectual control of manuscripts
Collection level: finding aids; web pages; MARC format and use; EAD (SGML)
Week 5:
Feb. 5 & 8 - Intellectual control, cont.
Item level control: calendaring; indexing; digitizing
Non-manuscript materials; artificial collections
Week 6:
Feb. 12 & 15 - Exhibitions, public relations, outreach
Tuesday - Exhibitions & exhibition techniques; exhibition assignment (due beginning Tues., Feb. 26)
Friday - publication programs, Friends groups, etc.
Week 7:
Feb. 19 & 22 - Reference and access
Tuesday - Bibliographic records, reports, and utilities: NUCMC; NIDS(ARCHIVES USA), OCLC, RLIN, etc.
Friday - Reference queries: case studies
Week 8:
Feb. 26 & Mar. 1 - Reference, cont.
Tuesday - Exhibition # 1 installed and reviewed
Reference issues: Privacy, copyright, etc.
Week 9:
Mar. 5, Tuesday - Exhibition #2
Copyright cont.
Mar. 8, Friday - Collection processing reports due
EAD and MARC review & assignments
Week10:
Spring Break
Week 11:
Mar. 19 & 22 - Access; ethics
Mar. 19, Tuesday - Exhibition #3
discussion - access: uncataloged / unprocessed collections
Mar. 22, Friday - ethics statements and questions
Week 12:
Mar. 26 & 29 - Ethics, cont.; security.
Mar. 26, Tuesday - Exhibition # 4
Ethics case discussions
Mar. 29, Friday - Security of collections
Week 13:
Apr. 2 & 5
Apr. 2, Tuesday - Exhibition #5
Security / theft issues discussion
Week 14:
Apr. 9 & 12
Apr. 9, Tuesday - exhibition # 6
discussion - Types of archives: business, organizational,
religious, etc.
Apr. 12, Friday - Foreign national archives and archival programs
National Archives and Records Administration (NARA)
Week 15:
Tuesday, Apr. 16 - Exhibition #7
NARA, cont. - Presidential libraries
Apr. 19, Friday - Education & training; certification
Week 16:
Apr. 23, Tuesday - Exhibition # 8
Final collection description and report due, Tuesday
Apr. 26, Friday - All written work due by 3:30
Professional organizations
Course review and evaluation
All assigned work must be turned in by Friday, Apr. 27, 5:00 PM
There will be no incompletes, no make-ups.
Ellis, Judith, ed. Keeping Archives. 2nd edition. Thorpe, 1993. (SLIS CD950 .K44 1993)
Miller, Fredric M. Arranging and Describing Archives and Manuscripts. Chicago: SAA, 1990 (SLIS Z695.2 .M558 1990)
The above publications will be used extensively during the course; the Miller and Bradsher are required texts.
The following books are especially good for background, historical perspective and reference and are strongly Recommended:
Berkeley, Edmund, Jr. Autographs and Manuscripts: A Collector's Manual. New York: Charles Scribner's Sons, 1978 (Lilly Z41.A95)
Daniels & Walch. A Modern Archives Reader: Basic Readings on Archival Theory and Practice. Washington, D.C.: National Archives Trust Fund Board, 1984 (SLIS CD972 .M63 1984)
Glossary of Basic Archival and Library Conservation Terms. Munchen, New York, K.G. Saur, 1988 (SLIS Reference: Z1006.G47 1988)
Lytle, Richard H., ed. Management of Archives and Manuscript Collections for Librarians. Chicago, SAA, 198O (reprint), and DREXEL LIBRARY QUARTERLY, Jan. 1975, Vol. 11, no. 1. ( SLIS Z692 .A7 L9 1980)
O'Toole, James M. Understanding Archives and Manuscripts. Chicago: Society of American Archivists, 1990 (SLIS CD950 .O86 1990)
Schellenberg, T.R. Modern Archives: Principles and Techniques. Chicago: University of Chicago Press, 1968. (SLIS CD950 .S32)
Wilsted and Nolte. Managing Archival and Manuscript Repositories. Chicago: Society of American Archivists, 1991 (SLIS CD950 .W54 1991)
At URL http://www.schistory.org/getty/ is an online introduction to the principles of organization and description used in archives.
Authors: Michael J. Fox, Minnesota Historical Society; Peter L. Wilkerson, South Carolina Historical Society. Editor: Susanne R. Warren, Lanzi/Warren Associates.
Following is a list of required and recommended readings for each session. Articles and other items of interest will be added from time to time during the class sessions.
Week 1: Jan. 8 - Introduction
Required:
Bellardo and Bellardo. A Glossary for Archivists, Manuscript Curators, and Records Managers. Chicago, Society of American Archivists, 1992 (SLIS CD945 .B45 1992)
Bradsher. chapters 1, 2 & 6
Lytle, R. ed., p. 1-33
Miller, F. Arranging and Describing... Chap. 1&2
Recommended:
Ellis, Judith, ed. Keeping Archives. Chap. 1
O'Toole. Understanding Archives and Manuscripts. Chap. 1&2
Jan. 11 - Housing and care of manuscripts
Required:
Kulka, Edward. Archival Enclosures: A Guide. Canadian Council of Archives, 1995. (SLIS Z701 .K85)
Week 2: Jan. 15 - Components of manuscripts administration
Required:
Becker, Ronald L. "On Deposit: A Handshake and a Lawsuit." AA, Spring 1993, p. 320
Cronenwett, Philip N. "Appraisal of Literary Manuscripts." in Peace, Nancy E. Archival Choices: Managing the Historical Record in an Age of Abundance. Lexington, MA: Lexington Books, 1984. Chap. 5., p.105 [Research Colls. CD3021.A79 1984]
Daniels & Walch. A Modern Archives Reader. Chap. or section 4: "Archival Acquisition"
Dowler, Lawrence. "Deaccessioning Collections: A New Perspective on a Continuing Controversy." in Peace: Chap. 6, p. 117
Jackson, William J. "The 80/20 Archives: A Study of Use and Its Implications." Archival Issues, 22:2, 1997, p. 133
Rendell, Kenneth W. "Tax appraisals of manuscript collections." AA, Summer 1983,
p. 306
Recommended:
Bradsher. "Records Appraisal and Disposition". Chap. 4
Daniels-Howell, Todd. "Reappraisal of Congressional Records at the Minnesota Historical Society: A Case Study." Archival Issues, 23:1, 1998, p.35
Ellis. Keeping Archives: Chap. 2, 5 & 6
Greene, Mark A. "Appraisal of Congressional Records at the Minnesota Historical Society: A Case Study." Archival Issues, 19:1, 1994, p.31
Menne-Haritz, Angelika. "Appraisal of Documentation: Can We Appraise Archives by Selecting Content." AA, Summer 1994, vol.57, no. 3, p. 528
Phillips, Faye. "Congressional papers: Collection Development Policies. . ." AA vol. 58, no. 3. Summer 1995, p.258
Weeks 2-3: Jan. 18-25 - Arrangement & Description
Required:
Desnoyers, Megan Floyd. "When is a collection processed." The Midwestern Archivist, vol. VII, no.1, 1982 p.5. also in: Modern Archives Reader, p.309
Ellis. Keeping Archives. chapters 8 & 9
Hensen, S. Archives, Personal Papers, and Manuscripts. A Cataloging Manual for Archival Repositories, Historical Societies, and Manuscript Libraries. Chicago, SAA, 1989 (SLIS Z695.2 .H46 1983)
Miller. Chap. 9
Shawcross, Nancy M. "Cataloging: A Case study of Practices at the University of Pennsylvania." Archival Issues, 18:2, 1993. p.133
URL http://www.schistory.org/getty/ is an online introduction to the principles of organization and description used in archives.
Recommended:
Daniels & Walch. chap. 6: "Description"
Fitzpatrick, J.C. Notes on the care, cataloguing, calendaring, and arranging of manuscripts. 3rd ed. Library of Congress, 1928. Especially pp. 26-33.
Lang, Elfrieda. "Arrangement and cataloguing of manuscripts in the Lilly Library..." Serif, Spring 1973
McKay, E. "Random sampling techniques." AA, July 1978, p. 281 [see also AA, Spring 1993, p.381]
Nyholm, A. "Modern Manuscripts: A Functional Approach." LR&TS, Summer 1970, p. 325
URL http://aabc.bc.ca/aabc/msa/4_organizing_archival_material.htm
This is the online text of chapter 4 of a Manual for Small Archives produced in 1988 by the Association of British Columbia Archivists
Weeks 4-5: Jan. 29-Feb. 8 - Intellectual control
Required:
Bradsher. chap. 10
Hensen, Steven L. "The Use of Standards in the Application of the AMC Format." AA, Winter 1986, p.31
Martin, Lyn M. "Viewing the Field: A Literature Review and Survey of the Use of U.S. MARC AMC in U.S. Academic Archives." AA, Summer 1994, p.482
Michelson, Avra. "Description and Reference in the Age of Automation." AA, Spring 1987, p.192
Morton, Katherine D. "The MARC Formats: An Overview." AA, Winter 1986, p.21
Sahli, Nancy. "Interpretation and Application of the AMC Format." AA, Winter 1986, p.9
Recommended:
Baumann, Karen. "Archival Finding Aids: An Essay Review of Recent Titles." AA, Summer 1997, p. 355
Week 6: Feb. 12-15 - Exhibitions, public relations, outreach
Required:
Blais, Gabrielle and David Enns. "From Paper Archives to People Archives: Public Programming in the Management of Archives" Archivaria (Winter 90-91): 101-110
Bradsher, chap. 16 & 17
Farr, G. Archives & Manuscripts: Exhibits. Chicago, SAA, 1980 (Basic Manual Series) (SLIS CD950 .C37)
Ellis. Keeping Archives, chap. 11
Ericson, Timothy. "Preoccupied with our own Gardens: Outreach and Archivists." Archivaria 31 (Winter 90-91): 114-122
Finch, Elsie Freeman. "Making Sure They Want It: Managing Successful Public Programs." AA, Winter 1993, p. 70
Finch, E. F. and Paul Conway. "Talking to the Angels: Beginning your Public Relations Program." in Advocating Archives: An Introduction to Public Relations for Archivists. SAA, 1994
Landis, William. "Archival Outreach on the World Wide Web." Archival Issues. 20:2, 1995, p.129
Morris, Leslie A. "Beyond the Books: Programs for Exhibitions." RBML, vol. 6, no. 2, p. 89 (Lilly Z688.R3 R22)
Pederson & Casterline. Archives and Manuscripts: Public Programs. Chicago, SAA, 1982 (Basic Manual Series). chapters 1-5, 7 (SLIS CD971 .P37 1982)
Recommended:
AASLH Technical leaflets 49 (Feb. 1969), 75 (June 2/21 1974), 99 (Sept. 1977), and 137 ("Planning exhibits from concept to opening.")
Jacobs, Sally J. "How and When We Make the News: Local Newspaper Coverage in Two Wisconsin Cities." Archival Issues, 22:1, 1997, p. 45
Weeks 7-8: Feb. 19-Mar.1 - Reference & Access - general
Required:
Bradsher. chap. 12
Pugh, Mary Jo. Providing Reference Service for Archives and Manuscripts. Chicago: SAA, 1992 (SLIS CD971 .P84 1992)
Recommended:
Ellis. Keeping Archives, chap.10
Ruth, Janice E. "Educating the Reference Archivist." AA, Summer 1988, p. 266
Reference issues and concerns: access, copyright, etc.
Allison-Bunnell, Jodi L. "Access in the Time of Salinger: Fair Use and the Papers of Katherine Anne Porter." AA, vol. 58, no. 3, summer 1995. p. 270
Barnett, Le Roy. "Standing on the Other Side of the Reference Desk." Archival Issues, 19: 2, 1994, p. 119
Bradsher. Chap. 13 - Benedict, K. "Archival Ethics"
Browar, Lisa. "An Oral Contract Isn't Worth the Paper It's Printed On." RBML, vol. 6, no. 2, p. 100
Crews, Kenneth. "Unpublished Manuscripts and the Right of Fair Use: Copyright Law and the Strategic Management of Information Resources." RBML, vol. 5, no.2, 1990. p. 61
Greene, Mark A. "Moderation in Everything, Access in Nothing?: Opinions About Access Restrictions on Private Papers." Archival Issues, 18:1, 1993, p.31
Hodson, Sara S. "Private Lives: Confidentiality in Manuscripts Collections." RBML, vol. 6, no. 2. p. 108
Horn, David E. "The Development of Ethics in Archival Practice." AA, Winter 1989, p.64
Martin, Kristin E. "Analysis of Remote Reference Correspondence at a Large Academic Manuscripts Collection." AA, vol. 64, no. 1, spring/summer 2001, p. 17-42
Peterson, Gary M., and Trudy Huskamp Peterson. Archives & Manuscripts: Law. Chicago, SAA, 1985 (SLIS CD950 .P47)
"Standards for Ethical Conduct for Rare Book, Manuscript, and Special Collections Librarians." 2nd ed. Association of College & Research Libraries, 1994
Tibbo, Helen R. and Lokman I. Meho. "Finding Finding Aids on the World Wide Web." AA, vol. 64, no. 1, spring/summer 2001, p. 61-77
Recommended:
Cogswell, Robert. Copyright Law for Unpublished Manuscripts and Archival Collections. Glanville publishers, inc. 1992 (SLIS KF3030.1 .C64 1992)
Hoff-Wilson, Joan. "Access to Restricted Collections: The Responsibility of Professional Historical Organizations." AA, Fall 1983, p. 441
Lytle, R., ed., pp. 72-86 (Cox: "The law and the manuscripts curator."); p. 97-105 (Rosenthal: "The user and the used.")
Week 9: Mar. 8
Required:
"Encoded Archival Description: Part I - Context & Theory". AA, Summer 1997. Intro., Pitti, Hensen articles: p.264-296 & Kiesling article, p. 344
Meissner, Dennis. "First Things First: Reengineering Finding Aids for EAD Implementation." AA, Fall, 1997, p. 372
Recommended:
"Encoded Archival Description: Part II - Case Studies." AA, Fall, 1997, p.388-455
Week 10: Spring break
Week 11: Mar. 19-22 - Access & ethics
Required:
"ALA-SAA Joint Statement on Access to Original Research Materials: a draft." C&RL News, Dec. 1993, p. 648
Code of Ethics for Archivists SAA, 1992 and SAA statement on ethics. SAA Newsletter. July 1979. p. 11
Danielson, Elena. "The Ethics of Access." AA Winter 1989, p.52
Weeks 12-13: Mar. 26-Apr. 5 - Security of collections, issues & concerns
Required:
"ACRL Guidelines for the Security of Rare Book, Manuscript, and other Special Collections." C&RL News, Mar. 1990, p. 240
"ACRL Guidelines Regarding Thefts in Libraries: Draft version." C&RL News, May 1994, p. 289
Bradsher. chap. 15
Fragile: A guide to the preservation of archival materials. Public Archives of Canada, 1977
Library of Congress. Preservation leaflet no. 4: "Marking Manuscripts"
Totka, Vincent A. "Preventing Patron Theft in the Archives: Legal Perspectives and Problems." AA, Vol. 56, Fall 1993, p. 664
Trinkaus-Randall, G. Protecting Your Collections: A Manual of Archival Security. Chicago, SAA, 1995 (SLIS CD986 .T75 1995)
Recommended:
Jenkins, J. Rare Books and Manuscript Thefts. A Security System for Librarians, Booksellers, and Collectors. New York, ABAA, 1982. esp. sections VII to end
Lieberman, Ronald. "Security concerns for archival collections." AB, Oct. 14, 1991. p.1440
Wurzburger, M. "Current Security Practices and University Special Collections". Rare Books & Manuscripts Librarianship, Spring 1988, vol. 3, no.1, p.43
Week 14: Apr. 9 - Types of archival repositories [business, museum, religious etc.]
Business Archives required
"Business Archives: A special issue." AA. Sept. 1982, vol. 45, no. 3
Greene, Mark A. "From Village Smithy to Superior Vacuum Technology: Modern Small-Business Records and the Collecting Repository." Archival Issues, 23:1, 1998, p. 41
Rider, E. "The Proctor and Gamble Co., Archive, Cincinnati, Ohio". MAC Newsletter Apr. 1983, vol. 10, no. 4, p. 7
Wright, Steven L. "Love Me Or Leave Me: Getting Businesses Interested in Archives." Archival Issues, 21:2, 1996. p. 159
Recommended:
Jones, Arnita and Philip Cantelon, eds. Corporate Archives and History: Making the Past Work. Malabar, Florida, Krieger Publ. Co., 1993 (SLIS HF5736 .C63 1993)
Museum Archives
Deiss, William A. Museum Archives: An Introduction. Chicago, SAA, 1984 (SLIS AM158 .D45 1984)
Fleckner, John A. "Archives and Museums." The Midwestern Archivist. vol. 15, no. 2. 1990. p.67
Church & Religious Archives - required
Ericksen, Paul A. "Letting the World In: Anticipating the use of Religious Archives for the Study of Non-religious Subjects." Midwestern Archivist Vol. XII, no. 2, 1987, p. 83
McQuaide, R. "A Well-kept secret: The Religious Archive as Reference Resource" The Reference Librarian, no. 13, 1985-86, p. 137
recommended:
Haury, David A. "The Research Potential of Religious Archives: the Mennonite Experience." Midwestern Archivist, vol. XI, no. 2, 1986, p. 135
Suelflow, A. Religious Archives: An Introduction. Chicago, SAA, 1980 (SLIS CD974 .S83)
Week 14: Apr. 12 - International Archives and Archival Programs
Required:
American Archivist. Special International Issue, vol. 55, no. 1, Winter 1992 entire issue
Brichford, M. "The origins of modern European archival theory." The Midwestern Archivist. Vol. VII, no. 2, 1982, p. 87
Warner, R. "International Council on Archives, ... September 1987." AA, Winter & Spring, 1988, p. 139
Recommended:
McKemmish, S and Michael Piggott, eds. The Records Continuum: Ian Maclean and Australian Archives First Fifty Years. Victoria, Australia. Ancora Press, 1994 (SLIS CD2503 .R53 1994)
Schwirtlich, Anne-Marie. [Australian archives and archival profession] Keeping Archives, [1st ed.] p.10-20
Week 15: Apr. 16 - NARA & Presidential Libraries
Required:
Bowling, Mary B. "Another New Frontier: Archives and Manuscripts in the National Park Service." Special Libraries, summer 1985, p.164
Funderburke, R. "Jimmy Carter and the Presidential Library System" Provenance, Spring 1989, p.16 [Research Colls. CD921 .P768]
McCoy, D. The National Archives: America's Ministry of Documents, 1934-1968. Chapel Hill, Univ. of North Carolina Press, 1978 (SLIS CD3023 .M25)
Smith, Thomas A. "Before Hyde Park: The Rutherford B. Hayes Library" AA Fall 1980. p.485
"Symposium on Presidential Libraries and Materials." Government Information Quarterly. vol. 12, no. 1, 1995
Teichman, R. "'What do you have on Arthur Flagenheimer?' Research and reference in the Franklin D. Roosevelt Library". Reference Librarian, no. 13, 1985-1986, p. 173 (SLIS CD971 .R37 1986)
Warner, Robert M. Diary of a Dream: A History of the National Archives Independence Movement, 1980-1985. Metuchen, N.J., Scarecrow Press, 1995 (SLIS CD3024 .W37 1995)
Recommended:
Committee on the Records of Government: Report. Washington, D.C. March 1985
Conway, P. "Research in Presidential Libraries: A User Survey" The Midwestern Archivist, 1986, vol. XI, no. 1, 1986, p.35
Hanson, R. "Hail to the chiefs: Our Presidential Libraries." Wilson Library Bulletin, Apr. 1981, p. 576
Phillips, Faye. Congressional Papers Management. Jefferson, NC: MacFarland, 1996. (Lilly CD3043.P56)
for reference:
Szucs, Loretto Dennis. The Archives. A Guide to the National Archives Field Branches. Ancestry Publishing, 1988 (SLIS CD3022 .S97 1988)
A Guide to Pre-federal Records in the National Archives. NARA, 1989 (SLIS CD3045 .W44 1989)
Week 15: Apr. 19 - Education / Training / Certification
Required:
O'Toole, James M. "The Archival Curriculum: Where Are We Now?" Archival Issues, 22:2, 1997, p. 103
"Historians and Archivists: Educating the Next Generation." AA vol. 56, no. 4, Fall 1993, p. 714-749.
Martin, Robert M. "The Development of Professional Education for Librarians and Archivists in the United States: A Comparative Essay." AA, Summer 1994, p. 544
"Special Issue on Graduate Education." Introduction and first two articles. American Archivist, vol. 63, no. 3, fall/winter 2000, p.220-242
Week 16: Apr. 23 - Professional Organizations
Required:
Gianatasio, J. "The Society of American Archivists." Illinois Libraries. Mar. 1981, vol. 63, no. 3, p. 236
Krasean, Thomas. "The Society of Indiana Archivists: An Overview." Society of Indiana Archivists Membership Directory. 1989
Quinn, Patrick M. "The Midwest Archives Conference: A Rich History Revisited." Archival Issues. Vol.8, no.1 1993. p.5
_______. "Regional Archival Organizations and the Society of American Archivists." AA Fall 1983, p.433